The Proper Cover Letter Format is Essential!
Here you will learn:
- cover letter format basics
- the proper cover letter appearance
- what information to include in each paragraph
Cover Letter Format Basics:
Cover Letter Format
City, State, Zip Code
Name of Hiring Manager/Recruiter
City, Sate, Zip Code
Dear Mr./Mrs. Last name:
The opening Paragraph should be 1-2 sentences in length. Identify the position you are applying for and how you discovered the opening (e.g. in the newspaper, on the company's website, etc.) You may also mention the name of the organization and express the reason for your interest in that particular organization.
The middle paragraph is the body of the letter and tells the employer why you are qualified for the position. This paragraph will change each time you write a cover letter to match the job you are applying for. Choose 2-3 examples that highlight your skills and experience that relate to the target job. Refer to relevant aspects of the job description when identifying your qualifications. This is the longest paragraph and you may break it into two paragraphs if it looks too lengthy.
I recommend that the first sentence of each middle paragraph is strong, and focuses on specific accomplishments, skills, and qualifications necessary for the job. The body of these paragraphs should provide evidence to back up what you just claimed in the opening sentence. Research the company and express why you are a good fit for the company. Cite specific jobs, projects, and experience associated with your qualifications. Use strong examples.
The final paragraph is the closing paragraph. It refers to the enclosed resume, requests a meeting or interview, and tells the reader what will happen next. Advise what you will do to follow up - and do it! Thank the reader for his or her time and for considering you for the position. Include a phone number at which the employer can reach you.
Your full name
Follow the guidelines outlined on this page to ensure that your cover letter format is clear, concise and professional.
Remember this is your opportunity to capture the hiring manager's attention. Your cover letter should entice the employer to read your resume and consider you for the job.
Click here for sample cover letters.
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